AsianDOC Electronic Newsletter 1:1(March 1998)
These draft procedures (bylaws) will be discussed at the Work Group for Electronic Resource Development meeting on March 28, 7:00-9:00 in the Thoroughbred Room, Washington Hilton and Towers.
ARTICLE I. NAME
The name of the organization shall be Work Group for Electronic Resource Development (WGERD), Association for Asian Studies, Inc.(AAS)
ARTICLE II. OBJECTIVES
The objectives of WGERD shall be:
(a) to serve as a forum for discussion of electronic resource development issues of common concern to AAS members;
(b) to encourage and support electronic resource development by organizing programs, demonstrations, and/or other events for the annual AAS meeting;
(c) to improve communication among AAS members on electronic resource development.
ARTICLE III. MEMBERSHIP
Section 1. Membership shall be open only to members of the AAS.
Section 2. A member of AAS may become a WGERD member by subscribing to the AsianDOC mailing list.
Section 3. A subscriber who has elected to join WGERD shall be considered a member in good standing and with voting rights.
Section 4. Only members in good standing and with voting rights are eligible to hold elected offices.
ARTICLE IV. ORGANIZATION
Section 1. WGERD
(a) WGERD shall meet once a year during the annual meeting of the AAS in order to receive reports from Committees, to consider recommendations from and to make proposals to the Executive Committee, and to discuss other business of interest to WGERD.
(b) WGERD's officers shall be the President, Secretary, Treasurer, Chairpersons of Committees. All officers shall be nominated and elected in accordance with procedures set forth in Articles V and VI below.
(c) All elected officers shall serve for a term not to exceed three years. They may not stand for re-election in the same office, but may, if nominated and elected, serve in a different capacity.
Section 2. Executive Committee
(a) The Executive Committee shall consist of the following voting members: President, Secretary, Treasurer, and Chairpersons of Committees.
(b) The function of the Executive Committee shall be to deliberate and adopt policies on behalf of WGERD appropriate to the achievement of WGERD's objectives.
(c) The President of WGERD shall serve concurrently as the Chairperson of the Executive Committee.
(d) The immediately retired President shall serve ex-officio in the Executive Committee for one year.
Section 3. Committees
(a) There shall be three permanent Committees of WGERD:
1. The Program and Local Arrangements Committee formulates programs, demonstrations and/or other events for the annual AAS meeting;
2. The Annual Survey Committee conducts surveys and monitors trends;
3. The Publications Committee edits and publishes the AsianDOC Electronic Newsletter and monitors the AsianDOC mailing list. (AsianDOC = Asian Database Online Community)
(b) In consultation with the Executive Committee, the President may establish (and/or abolish) other standing committees for permanent projects, and ad hoc task forces for temporary assignments. Chairpersons of ad hoc task forces shall be appointed by the WGERD President with the approval of the Executive Committee.
(c) Members of Committees and ad hoc task forces shall be appointed by the Chairperson of each Committee and task force with the approval of the Executive Committee. Terms of appointment shall be set as appropriate, normally for one to three years, with the possibility of reappointment. Committees and task forces may include individuals who are not members of AAS or WGERD, but whose professional knowledge and expertise are judged to be relevant to the work of the committees or task forces in question. The President of WGERD shall serve as ex-officio member of all committees and task forces.
ARTICLE V. NOMINATIONS
Section 1. The Executive Committee may constitute itself as a Nominating Committee or may appoint such a committee, and shall invite nominations from the membership. The invitation for nominations will be made through the AsianDOC mailing list to which all members are subscribed (See Article III Sections 2 & 3).
Section 2. The Nominating Committee shall prepare a list of nominees to include one or more persons for the offices of President, Secretary, Treasurer and Committee Chairpersons triennially.
ARTICLE VI. ELECTIONS
Section 1. The final list of nominees shall be distributed by the President to all members in good standing and with voting rights through the AsianDOC mailing list.
Section 2. Members will return their ballots by email. All ballots returned will be checked against the membership lists of AAS and the subscription lists of the AsianDOC mailing list to establish voting eligibility (See Article III, Sections 2 & 3). Only valid ballots will be counted.
Section 3. A tie vote in an election will be broken by a vote of the members of the Executive Committee.
ARTICLE VII. AMENDMENTS
Section 1. Amendments to the Procedures may be proposed by (a) the Executive Committee; or (b) by means of a petition signed by ten percent of the membership in good standing and with voting rights.
Section 2. Amendments shall be effective immediately upon adoption unless the Amendment itself provides otherwise, and shall be published in the AsianDOC electronic newsletter and mailing list. Amendments shall be submitted to a vote by all members in good standing with voting rights, and shall be approved and adopted witha two-thirds majority.
URL http://asiandoc.lib.ohio-state.edu/v1n1/ig/wgerdproc.html
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